inMovement Policies

Rules, Terms, & Conditions

For any policies not covered below, Philly InMovement has the right to use discretion. Policies are subject to change.

The Basics

  • What to Wear & Bring

All students must be barefoot during class. No footed tights.

Boys or girls may wear tucked in T-shirts or fitted tank tops and athletic pants or shorts. Leotards are also acceptable. Hair should be pulled neatly and securely away from the face so that it stays up for the entire workout. 

Refrain from wearing bows or other large hair ornaments that may cause discomfort during activity. 

For in-person classes, personal items should be left in cubby holes. Jewelry should not be worn during classes and should be left at home for in-person classes. Philly InMovement’s staff will not be responsible for ANY items that may be lost or stolen from our facilities. Be sure your student’s personal items are marked with their name.

Please send a clearly labeled water bottle with your child, during classes children may need to stop and drink water.  We have water fountains available on both floors of the gym. For a virtual class, be sure to have water handy for your child.

  • Strollers

No strollers are allowed inside the building at this time as they bring in dirt and germs from the streets and sidewalks. You can ask the front desk for the lock code to lock up outside if needed.

In-Person Classes/Sessions & Mini Learning Gym

  • Drop Off

Be sure your student arrives 5 minutes before (no earlier please) their scheduled class time. Students will place all belongings in a cubby and wait in the lobby for the teacher to call them into class. There is a bathroom located on the first and second floor if students need to change.

  • Class Start Time

Please be punctual for classes. For classes lasting between 45 minutes and 1 hour, students will not be admitted if they are more than 10 minutes late. For classes lasting between 1.5 hour and 2 hours, students will not be admitted if they are more than 20 minutes late.

  • Pick Up

Please pick up your student on time for any drop-off activity. If you are running late please call or email us to let us know. If necessary, leave a voicemail. After 10 minutes past pick-up time, Philly InMovement will charge $10 plus $1 every minute thereafter.

  • Parent-Child Classes

Please ACTIVELY stay with your student in the gym area and help enforce Philly InMovement gym rules. Please encourage your student to explore tricks and activities in the gym. We ask that you leave all cell phones in the lobby during class to help us keep your student safe. The best time to take pictures is during free play, before circle time. Siblings under 12 months may accompany a parent as long as they remain in their swaddle, sling, stroller, or carrier. Older siblings may sit in the waiting area during class if they are able to play quietly. Non-registered siblings are not permitted to join class. One adult per child in the gym at a time.

  • Safety Measures

Instruct your student to wait inside the building. An adult must escort them from the building, unless we have written permission prior to the end of a class allowing a student to leave the building themselves. If your student is being picked up or going home with someone other than yourself, we ask that you send an email or let us know when you drop off. Please ensure that any person picking up your student carries photo identification; we reserve the right to confirm the identity of a person unknown to us when they pick up your student.

Summer Camp 2024

  • Drop Off

Campers will be checked-in outside by a staff member who will verify their registration on their attendance sheet.

  • Pick Up

Campers are only released at the specific pick up time to parents or guardians authorized for pick up on the camp health form. If your child is being picked up or going home with someone other than yourself and they are not on our authorized pick up list, we ask that you send an email or let us know when you drop off. Students MUST remain inside the lobby until a parent/guardian comes to pick them up 

  • Late Pick Up

Call or email to let us know you are running behind. If necessary, leave a voicemail. At 10 minutes, Philly InMovement will charge $10 plus $1 every minute thereafter.

  • Payment

A 50% deposit is due once your enrollment request has been approved.

The remaining balance must be paid in full on April 2nd, 2024. Payment will run automatically using the credit card on file. If you wish to change the payment method please email us at info@phillyinmovement.com or call us at (267) 239-0844 before April 1st, 2024.

Any new enrollments past April 2nd, 2024 will be paid in full upon enrollment.

Health and Safety

  • Illness

If your student has a fever or is sick and contagious in any way, please help the other students and teachers stay healthy by keeping your student home. We reserve the right to send a student home who exhibits a fever or other symptoms of illness.

Billing & Refund Policies

School Year Classes

  • Payments

We are switching to monthly payments for all classes!!!!

There is a membership payment made at the time of enrollment, this is due yearly (nonrefundable).

2024-25 School Year Class tuition will be split into 9 monthly payments. The first one is due once your enrollment request has been approved and processed. The remaining 8 payments will run on the 1st of each month starting on September 1st, 2024.

  • Make Up Policy 

At this time we are unable to offer make-ups for any of our School Aged classes No refunds for missed classes OR days missed will be given.

  • Refund Policy 

Class Cancellation Policy

Cancel anytime with 30 days notice. All cancellation requests must be received via email to info@phillyinmovement.com.

You are responsible for payment of the class enrolled within the 30 day period from when notice is given, if you attend or not. Your monthly payment will be prorated accordingly.

Early Years Classes

  • Payments

Class tuition is for the full session you are enrolled in and is due once your enrollment request has been approved and processed.

There is a membership payment made at the time of enrollment, this is due yearly.

  • Make Up Policy 

Any Early Years classes that are missed will be automatically noted in your account and can be made up at any Open Play at any location. These must be used within 6 weeks of the missed class date.

  • Refund Policy 

Class Cancellation Policy

Cancel anytime with 30 days notice. All cancellation requests must be received via email to info@phillyinmovement.com.

You are responsible for payment of the class enrolled within the 30 day period from when notice is given, if you attend or not. Your monthly payment will be prorated accordingly.

Summer Classes

  • Payments

Summer class tuition is billed upon enrollment, full payment due at check out.

There is a membership payment made at the time of enrollment, this is due yearly.

  • Make Up Policy 

At this time we are unable to offer make-ups for any of our School Aged and Early Years classes over the summer. No refunds for missed classes.

  • Refund Policy 

All cancellation requests MUST be made via email at info@phillyinmovement.com. We will not accept cancellations made in person or over the phone.

inMovement credits will be given for cancellation requests made before June 10th, 2024. These will be added to your inMovement account and may be used towards any future programming. 

No refunds or inMovement credits will be given for cancellation requests made on or after June 10th, 2024.

Summer Camp 2024

  • Payments & Refund Policy

If you cancel between now and April 1st, 2024, a full refund is issued.

After April 1st no refunds will be made for cancellations or changes.

April 2nd:

  • Remaining balance is paid in full (Automatically)
  • Any changes needed or cancellations receive no refunds
  • Any new enrollments pay in full when enrolling

Cancellation requests must be emailed to info@phillyinmovement.com

MOVE After School 2024-2025

  • Payments & Refund Policy 

Monthly MOVE Tuition will be calculated minus your deposit and split into 9 monthly payments:

First payment is Aug 28th, 2024 and the last one is April 28th, 2025.

MOVE After School tuition is billed on the 28th of each month for the subsequent month.

A $180 deposit per day is due once your enrollment request is processed. Written 30 day cancellation notice required, cancellation policy below.

Your deposit will be refunded for cancellations made ON June 27th or before.

No refunds will be issued for cancellations made ON June 28th or after. 

MOVE After School Cancellation Policy

Cancel any time with 30 days notice, effective August 30th, 2024. All cancellation requests must be received via email to info@phillyinmovement.com

You are responsible for the tuition that falls within the 30 day period following a cancellation request, whether you attend or not.

Private Lessons

  • Payments

Any payments are due immediately.

  • Make Up Policy

All private lessons require a 24 hr notice of cancellation or you will be charged for that session. Rescheduling can be done through your instructor once this is approved by the family.

  • Refund Policy

All private lessons require a 24 hr notice of cancellation or you will be charged for that session. Rescheduling can be done through your instructor once this is approved by the family.

General Cancellation Policies

  • Inclement Weather

Weather cancellations are posted on the website and on Philly InMovement’s voicemail (267-239-0844). Weather-related cancellations are not refunded but we will make an effort to reschedule when possible.

  • Make Up Policy

Unfortunately, if a child misses a day or leaves early from camp those days are not refundable nor are we able to swap them. 

  • Refund Policy for Cancellations Due to COVID-19

If Philly InMovement must close down due to a suspected or actual exposure to COVID-19 (whether from staff, children, or persons to whom they have been exposed), any prepayments will be placed into your Philly InMovement account, and we will draw down on the account as needed.

  • Shutdown Orders

If the City of Philadelphia, Commonwealth of Pennsylvania, or Federal government so directs, Philly InMovement will be required to shut down its live operations until permitted to reopen. Philly InMovement will reschedule classes and sessions to take place virtually. All camps, private lessons, and open play sessions cannot take place virtually, and our policy is to place prepayments into your Philly InMovement account as though there were a COVID-19 exposure (see the section on “Refund Policy for Cancellations Due to COVID-19” above).

Cancellation requests must be emailed to info@phillyinmovement.com

Miscellaneous

  • Force Majeure

Philly InMovement is not responsible for any loss or damage as a result of program substitutions, alterations, or cancellations due to weather, natural disasters, acts of God, epidemics, unforeseen occurrences, or any other event that renders entering our studios and holding our programs impracticable, illegal or impossible. Philly InMovement is not able to refund students for cancelled classes, clinics, camps, events, parties, open plays or any other program due to unforeseen circumstances such as these. We will make all reasonable effort to replace it by arranging an alternative date(s) but this cannot be guaranteed. Contact our office for more information regarding rescheduling. 

  • Jurisdiction & Venue

If there is a dispute about anything in these Terms and Conditions, Pennsylvania law applies to the interpretation of these Terms, and the Courts in and pertaining to Philadelphia County, Pennsylvania shall have jurisdiction to decide any dispute.

  • Billing Disputes

If you dispute a charge through your financial institution this will constitute a breach of contract possibly resulting in, but not limited to, penalties, additional fees, collection, legal action, and/or termination of any and/or all current and future services. 

  • Supersede & Amend

These Terms and Conditions supersede and amend any prior versions of the Terms and Conditions, and govern any and all prior understandings otherwise in these Terms and Conditions.

  • Incorporation by Reference

These Terms and Conditions incorporate by reference our Payment Policy and Liability Waiver.

Billing Authorization

I represent and warrant that if I am purchasing something or paying for a service from Philly InMovement or from other merchants through Philly InMovement that (i) any credit card or bank account draft (ACH Draft) information I supply is true and complete, (ii) charges incurred by me will be honored by my credit card company or financial institution, and (iii) I will pay the charges incurred by me at the posted prices, including any applicable taxes, fees, and penalties.

I hereby authorize Philly InMovement to charge my ACH draft, or credit card account. I understand that a 15 day written notice is required for Camp to terminate billing or cancellation fees will incur.

I am responsible for payment whether or not my student attends classes and/or camp until I notify Philly InMovement in writing to drop my student.

Should I dispute a charge through my financial institution this will constitute a breach of contract possibly resulting in, but not limited to, penalties, additional fees, collection, legal action, and/or termination of any and/or all current and future services.

Please refer to our Terms & Conditions for all cancellation and refund policies in regards to billing.